Designing a Systems Onboarding Guide
Set up a living onboarding guide that aligns new operators to your operating cadence within the first five days.
Onboarding should feel like a narrative, not a data dump. This guide outlines how to introduce new operators to your systems in a measured, five-day arc.
Day 1 — Orientation
- Walk through the operating manifesto and why the company ships the way it does.
- Share the systems map so the new teammate can visualize dependencies.
Day 2 — Tools immersion
- Provide context for each core tool.
- Pair with the handbook to show documented rituals.
Day 3 — Shadow & narrate
- Let the new hire watch a live ritual (stand-up, async review) and narrate the decisions behind the scenes.
Day 4 — Guided reps
- Assign a micro task using a real template. Capture questions to expand the guide.
Day 5 — Reflection and next sprint
- Ask for feedback, update the guide, and define the first sprint goal.
The onboarding guide should be stored in your knowledge hub with version history. Update it every quarter.
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